How to archive outlook for mac while keeping file structure

#HOW TO ARCHIVE OUTLOOK FOR MAC WHILE KEEPING FILE STRUCTURE HOW TO#

If you have a lot of of folders, this macro could take a long time to complete and can be quite a resource hog as Outlook will load the view of each folder. This VBA solution runs at each startup and expands all folders. To quickly expand all folders, you can use the VBA macro solution Expand all folders from Outlook MVP Michael Bauer. Setting the default startup folder of Outlook to the Inbox folder of an IMAP account will expand the folder list on startup but could increase Outlook startup time. IMAP folders will always start collapsed and will remain collapsed even when a new message is being delivered to any of its folders. Tools-> OptionsвЂ¦-> tab Other-> button Advanced OptionsвЂ¦-> Startup in this folderДЇile-> section Options-> section Advanced-> option group: Outlook start and exit-> Start Outlook in this folder To counter this, set your default startup folder to Outlook Today.

If your default startup folder of Outlook is your Inbox folder, then Outlook will always expand that mailbox to the Inbox folder even when your Inbox folder has been added to your Favorites list. To keep the mailbox collapsed even when a new message is being delivered, make sure that your Inbox and other folders that receive email (for instance by a rule) have been added to your Favorites list. To troubleshoot see Outlook doesnвЂ™t close. Note: As the folder state is being saved when you close Outlook, Outlook shutdown issues can prevent it from being saved so the folder state isnвЂ™t remembered when you start Outlook again. Of course, with Outlook, there are a few exceptions to these otherwise simple rules.

If a folder is collapsed and a new message is delivered to one of its subfolders, the folder will automatically expand to that subfolder.

Outlook should remember which folders were expanded or collapsed when you closed Outlook and should also start with this folder state again.

While the expanding and collapsing can seem at random, there are 2 basic rules

#HOW TO ARCHIVE OUTLOOK FOR MAC WHILE KEEPING FILE STRUCTURE HOW TO#

How exactly does it behave and how to keep all folders collapsed/expanded during and between Outlook sessions? Sometimes it looks like Outlook has a mind of its own and keeps expanding and collapsing your folders whenever it pleases. Others like to keep everything expanded so that they can easily reach each folder. Some of these people would like to keep everything collapsed for a cleaner and less jumpy Outlook interface. People with multiple mailboxes or a lot of folders can have quite a busy Navigation Pane and therefore also tends to look after it a bit more.

How to archive outlook for mac while keeping file structure